To Do
Create a workable to-do list. A good method is to start with a 3×5 card at the beginning of the day (or at the end of the day if you want to get things off your mind). Write down the three highest priority tasks first. After that, list any items that it would be nice to get done. Try to finish the priority tasks before you do anything else that day. As the day progresses, so does the number of distractions that can get you off task.
Notes
Always have a way of taking notes. Again, 3×5 cards are great because they are compact and portable. A notebook also works, as does a smartphone or PDA. Some people prefer an audio recorder so that they can just say what is on their mind. The device doesn’t matter. What is important is that you capture the important tasks and thoughts that come up during the day.
Single Task
Avoid multitasking. Try to accomplish one task or at least one step to completion before you move on to anything else. Multitasking results in accomplishing several things adequately or not at all. Do one thing well instead. Focused work is better work.
Eliminate
Keep a constant eye out for what you can eliminate or simplify. Always ask yourself if this is something you can throw away / recycle. The cleaner and more straightforward your environment is, the more focused your thinking will be. Don’t make work for work’s sake. Do what matters.
Say No
Don’t add on tasks when you can’t handle the ones you have. Learn to use the word no and mean it. Taking on too many tasks results in bad decisions, multitasking and poor organization. Say no.
Label
Use a labeler to identify where you need to put things. Knowing where your equipment is without thinking about it will save you an enormous amount of time and avoid the frustration of trying to track down something you misplaced. Put things away as soon as you are done with them. Sort items as soon as you receive them.
Do the little things
Your priority tasks should always come first, but your second consideration should be tasks that can be accomplished quickly. Either do short tasks right away, or keep a list of tasks that can be accomplished quickly and try to end your day with those.
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